contracts
Fitness Coaching Contract: Template and Key Clauses (2026)
A fitness coaching contract is the agreement between a coach and a client for ongoing coaching, often delivered online rather than in person. Where a personal training contract is built around booked in-person sessions, fitness coaching is usually a programme: a training and sometimes nutrition plan, delivered through an app or messages, with regular check-ins and a monthly subscription. The contract needs to fit that recurring, remote shape, which is why it deserves its own template. Below is a template you can copy, followed by a walk-through. This is general information, not legal advice. Rules on subscriptions, auto-renewal, consumer rights and health claims vary by country and state, so confirm the local position. ## A fitness coaching contract template you can copy ``` FITNESS COACHING AGREEMENT Date: [date] Coach: [name, qualification, contact] Client: [full name, contact] 1. THE COACHING SERVICE The Coach will provide [a personalised training programme / nutrition guidance / weekly check-ins / messaging support] delivered through [app or platform]. Delivery is [remote / hybrid]. The Coach is not a doctor, physiotherapist or registered dietitian. 2. HEALTH AND SUITABILITY The Client completes a health questionnaire and confirms they are fit to exercise and to follow nutrition guidance. The Client will report any injury, illness, pregnancy or medical condition and is advised to consult a doctor before starting. 3. TERM, SUBSCRIPTION AND RENEWAL The programme runs for an initial [number] months at [amount] per month. After that it continues month to month and renews automatically until cancelled with [number] days notice. [State any minimum commitment.] 4. CHECK-INS AND RESPONSE TIMES The Client submits a check-in every [week] with [metrics, photos, videos]. The Coach responds within [number] working days. Support is available [days and hours]; the Coach is not on call around the clock. 5. RESULTS The Coach provides programming and guidance using reasonable skill. Results depend on the Client following the plan and on factors outside the Coach's control, so specific outcomes are not guaranteed. 6. FEES AND REFUNDS Fees are paid [monthly in advance] by [method]. Because the programme is prepared and delivered each month, fees are [non-refundable once the month has started / refundable on these terms]. 7. INTELLECTUAL PROPERTY Training plans, materials and resources remain the Coach's property and are licensed to the Client for personal use only. They may not be shared, resold or distributed. 8. LIABILITY The Coach's liability for matters that can lawfully be limited is capped at the fees paid in the last [number] months. Nothing limits liability that cannot be excluded by law. 9. STATUS AND DATA The Coach is an independent contractor. The Coach keeps the Client's health and personal data confidential and uses it only to coach. 10. GOVERNING LAW This agreement is governed by the law of [place]. SIGNED Coach: ____________ Date ______ Client: ____________ Date ______
Frequently asked questions
- How is a fitness coaching contract different from a personal training contract?
- A personal training contract is usually built around booked in-person sessions bought as a package. A fitness coaching contract is built around an ongoing, often remote programme delivered through an app, with check-ins and a monthly subscription. The coaching contract therefore needs clear terms on the subscription, auto-renewal, response times and results, which a session-based contract does not emphasise.
- Can an online fitness coach guarantee results?
- No, and you should not. Results depend on the client following the plan, their starting point and factors outside your control. Provide programming and guidance with reasonable skill and include a clause that specific outcomes are not guaranteed. This protects you and keeps your marketing honest, which regulators in several places expect.
- How should auto-renewal be handled in a coaching subscription?
- State the initial term, the monthly price, that it renews automatically, and the notice required to cancel, all in plain and obvious terms. Auto-renewing subscriptions are regulated in several places, with rules requiring clear disclosure and easy cancellation. Do not bury the renewal terms, or they may be unenforceable and may upset clients.
- Do I need health screening if I never meet the client?
- Yes. Giving exercise and nutrition guidance remotely still creates a duty to take reasonable care. Use a health questionnaire before the first programme, ask the client to confirm they are fit and to report injuries or conditions, and advise them to see a doctor where appropriate. Keep the information confidential and carry suitable insurance.
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